# Gradebook View

Student grades are posted in the Gradebook. The Gradebook allows instructors to track assignment grades and store both SIMnet and non-SIMnet related grades. Instructors only have access to gradebooks for the classes they are assigned to teach. If one of the classes for which the instructor or administrator is assigned to teach is a member of a campus that has the gradebook enabled, then the Gradebook section will be visible. Access to Gradebook settings and features will vary depending on instructor role.

## Viewing the Gradebook

The Gradebook provides administrators and instructors with tools for changing the ways in which grades are calculated and displayed, as well as means to change the grades manually. There is one gradebook per class. The new **Results** section in the **Course Manager** contains both the Gradebook and Reports. The **Gradebook** section contains gradebooks of all classes for which the instructor or administrator is assigned to teach.

![Gradebook view](/files/4YoQHILsqc0upH1aJ8p2)

### :eye\_in\_speech\_bubble: View the **Gradebook section**

Navigate to the Gradebook section by clicking **Grades** and selecting **Gradebook**.

### 1. :books: Select a class

Expand the **Classes** menu to select a class. The **Gradebook** loads the grades for your selected class.

## Viewing the Gradebook from the Classes Actions Menu

Administrators who do not have access to a class **Gradebook** under the **Results** section can view the gradebook from the **Actions** menu in the **Classes** section.

![Classes section ](/files/dygXTyINNwXxOwm2U2yg)

### 1. :card\_box: Expand the **Actions** menu in the Classes section

Navigate to the **Classes** section. Click the **Actions** menu for the class you want and select **Gradebook**. The **Gradebook** then displays grades for that specific class. If no gradebook is available for the selected class, you will have the option of selecting a Class Overview report instead.

## Filtering Grades

You can filter the gradebook by **User** to view the grades of a single user, based on first name, last name, email, username, or student ID. You can also filter the gradebook by **Columns** to view a particular assignment or assignment type. Lastly, you can filter by **Grades** on multiple conditions. You can filter by any or all filter types simultaneously or separately.

### To Filter by Users:

![Gradebook filtered by user](/files/-MKjP52jDZa_pgRBFaIZ)

### 1. :alembic: Filter options

Navigate to the Class section. Click the Filter icon to expand the filter options.

### 2. :keyboard: Type user data

Type desired user data (first name, last name, email, username or student ID). The results will automatically update as you type.

### To Filter by Columns:

![](/files/-MKjPbtSXLv5uxarCCfD)

### 1. :alembic: Filter options

Navigate to the Classes section. Click the Filter icon to expand the filter options.

### 2. :keyboard: Type column name

If you would like to filter only by a particular assignment title, type desired column name.

### 3. :books: Select assignment type

If you would like to filter by a particular assignment type, click the All Types drop down list and select an assignment type. You may select more than one assignment type at a time.

### To Filter by Grades:

![Gradebook filter options](/files/-MKjXItJBSUo_qGCTyc3)

### 1. :alembic: Filter options

Navigate to the Class section. Click the Filter icon to expand the filter options.

### 2. :point\_up\_2: Select conditions

Select the meet ALL conditions option if you would like results from students who meet all grade conditions you set or select meet ANY condition if you would like results from students who match any individual grade filter.

### 3. :pencil: Add a filter

Click the Plus icon to add a new grade filter.

![Select a column window](/files/-MKjXQko4ZJaeAHdE-ZQ)

### 4. :point\_up\_2: Select column 

Select a column in the Select a column window. 

### 5. :white\_check\_mark: Apply column selection

Click the **Use this column** button.

![Gradebook filter options](/files/-MKjXWzrUXGGeHYzwL9d)

### 6. :heavy\_plus\_sign: Select Operator

Click the Operator drop-down menu to select an operator for your grade filter.

### 7. :keyboard: Type condition

Type a condition into the text box.

![Gradebook filter options](/files/-MKjXcEeQWAS_VZFvslL)

### 8. :white\_check\_mark: Apply grade filter changes

You can add as many additional filters as desired. If necessary, click the orange Minus button to remove any filter. Click the **Apply grade filters changes** button to apply your grade filter(s).

{% hint style="danger" %}
**Warning**: Changes to a grade filter are not applied until you click the **Apply grade filter changes** button. 
{% endhint %}

{% hint style="info" %}
**Note**: To remove all filters, click the **Clear Filters** button at the top of the Filters section.
{% endhint %}

## Emailing Users Directly from the Gradebook

You can directly email users that match the filter criteria from the gradebook, such as all students who got below a certain grade on an exam. 

![Filtered Gradebook](/files/-MKg2LvhBGrHRvDVVxGL)

###  1. :alembic: Filter options

Navigate to the **Class** section. Click the **Filter** icon to expand the filter options.

### 2. :pencil: Create filter

Create the desired filter.

### 3. :busts\_in\_silhouette: Select users

Click the check box at the top of the filter results. The **Email Selected Users** button appears.

### 4.  Open Message center

Click the **Email Selected Users** button. A new email group is created. 

![Message window](/files/R90n41lpqsA5aU9XfeEQ)

### 5. Email selected users

Complete and send the email.

{% hint style="info" %}
**Note:** You can email selected users without creating a filter. Click the checkbox in front of the user's name and then click the **Email Selected Users** button.
{% endhint %}

## **Changing Column Order**

You can change the order of columns on the **Column Order** tab.

![Column Order tab](/files/-MKjGsusqBkMoCNf7_jq)

###  1. :point\_up\_2: Select the column to move

Columns are listed vertically from 1 to the last column in the gradebook. Click and drag the icon on each column to move it to the desired location in the gradebook. 

## Pinning Gradebook Columns

You can add a number of columns that will stay at the left end of the grid when scrolling. 

![Gradebook Actions & Settings menu expanded](/files/-MKjDHUpYDrDkNrFDSN9)

### 1. :card\_box: Open the Gradebook Actions & Settings menu

Click the **Gradebook Actions & Settings** menu  the upper right of the Gradebook.

### 2. :point\_up\_2: Select Column Order

Select **Column Order** from the drop-down menu.

![Pinned columns](/files/-MKjDihipWIsIaVDtXFz)

#### 3. :pushpin: Pin Columns

Enter the desired number of pinned columns in the **# of pinned columns** text box. The first columns corresponding to that number will automatically be pinned.

{% hint style="info" %}
**Note**: To prevent a gradebook that doesn't scroll horizontially, the **# of pinned columns** is limited to 10.
{% endhint %}

## Hide/Show Columns

You can choose which columns to show or hide in the gradebook.

![Column settings](/files/-MKjJPlI2iJ7LT4qYCtQ)

### 1. :heavy\_check\_mark: Hide a column

Select the desired column. Uncheck the **Show in grid?** checkbox.

### 2. :white\_check\_mark: Apply changes

Click the **Apply** button. 

![Gradebook Actions & Settings menu expanded](/files/-MKjLbEDI1sclOloIqHn)

### 1. :eye\_in\_speech\_bubble: Show hidden columns

Click the **Gradebook Actions & Settings** button and select **Show Hidden Columns** to apply your changes. 

![Column settings](/files/-MKjLmMGIGBC-fzjGFLt)

### 2. :heavy\_check\_mark: Click the checkbox

Check the **Show in grid?** check box.

### 3. :white\_check\_mark: Apply changes

Click the **Apply** button.

##

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